ASB / Club Forms

SIMPLIFIED PROCESS CHECK OFF LIST: CLUBS

 When you start a club:

• Club Constitution turned into ASB (asap)
• Club Budget turned into ASB (asap)
   

FOR PURCHASING (start 4-6 weeks prior to date needed):

• Have a club meeting, record minutes
• Submit Purchase Order form ($100+) or Purchase/Check Request to ASB with minutes
• When approved, purchase/order items
• Submit Check request with copy of approved preapproval form and original receipt
   

FOR FUNDRAISERS (start 4-6 weeks prior to date needed):

• Have a club meeting, record minutes
• Submit Details of Fundraiser for Approval and Revenue Projection form to ASB with minutes
• When approved, hold fundraiser
• Fill out a Calendar Request Form and submit to the main office
• Afterwards fill out revenue section of revenue form and submit to the Student Store
   

EVENTS

• Submit Details of Fundraiser for Approval form and send to ASB for approval
• Fill out a Calendar Request Form and submit to the main office
   

* All expenditures must be approved by ASB prior to placing or receiving an order
 
*If you have any questions regarding purchasing, please contact 
s.lueneburg@birminghamcharter.com 
 
*Please pick up the carbon copy of the Purchase Order form, Details of Fundraiser for Approval and Revenue Projection form in the student store or the main office