Conference and Travel Parameters
Conferences and related travel cost if applicable, need preapproval by Administrator, CBO, and Principal through Preapproval Request Travel Form.
Once approved, a PR should be entered in APTA for the conference registration fee and include agenda, flyer, etc as backup.
A separate PR should be entered for lodging and airfare if applicable using the following parameters:
Lodging:
Please call the hotel in advance to inquire about payment options. If a hotel accepts checks, the Business Office is able to send payment in before check-in to avoid the use of school credit card.
For employees that will be paying with a school credit card, a hotel credit card authorization form might be required by the hotel. This is needed prior to check in.
Airfare
- In State-up to $300/round-trip per person before tax (not including baggage)
- Out of State- up to $500/round-trip per person before tax (not including baggage)
- If baggage is not included in airfare, BCCHS will reimburse for 1 bag each way up to 50lbs with originla receipt for travel that is 3 days or longer.
Conference and Travel Policies
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Airport Parking – reimbursable
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Lodging
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For one day conferences within 100 miles of BCCHS, lodging will not be provided.
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For conferences more than one day and within 100 miles of BCCHS, lodging will not be provided the day prior to the start of the conference.
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Uber, Taxi, and Airport Parking ‐ reimbursable
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To/From Airports ‐ reimbursable
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Between hotel and outside restaurants for meals – NOT reimbursable
